Breakout Session Notes
Hosts: Heidi Pettit,Pettitt, Jean Currie

Definitions of coordinated collection development:
- extending the breadth and depth of collection; coordinating weeding projects, retention decisions
- working with area libraries as to purchasing and weeding
- enhances collection in particular areas
- works to identify collection strengths/weaknesses

SUNY Binghamton's Cooperative Collection Development Project
-shared monograph/print collection between 4 SUNY universities
- analysis of several collections, looking at university presses and seeing what coverage was
- great lack among the libraries of major university publishers in the SUNY library system collections
- 2 year project - 1 copy of every press title from 8 university presses, in the collection
- accessibility was directly through catalog, not ILL, even if not housed at your specific institution
- goal was not to increase usage - but trying to enrich the collection of the SUNY system at large

Know that there have not been many successful coordinated collection development. Why?
- Ego - want individual collection as good as you can afford it to be
- Have to give up some control
- Have to share collection
- Takes time to coordinate
- Delivery of the resources and users' time needs
- Scale - may be too focused
- Administration bureaucracy

Why not have an interface that utilizes the "union" catalog

Ongoing expenses and commitments
- Cost involved
- Resources that institution community uses - what if changes, but committed to purchasing because of the coordinated structure

Need to be able to assess how effective

Opt-out is important
- If cooperative does not benefit my user community anymore, value of staying in cooperative is not worth it

There is the concern of the ratio of "giving" to "getting"
- Partnership
- If an institution is giving 100 times, but getting only 5 - what is this doing for the institution

Important to have a core collection and then looking at how other institutions can enhance it

Does coordinated collection development have to be done by libraries that are similar in their collecting, collecting philosophies?

Shared storage
- Cornell looked at model of renting out space and libraries could come together and share storage space, but there would only be one copy of an item
- Ran into problems of ownership - whose copy is this; liability issues

How does/can coordinated collection development interact with purchase on demand?
- How is your money organized - Individual organization money vs. cooperative money

Coordinated collection also needs to take into accountyour collection philosophy
- Meet current information needs; circulate information
- Guard works and titles; make sure collection is "complete"
- Collect to meet the mission of the institution

There needs to be communication between the organization's in order for there to be success

Need to data mine better so the information found can be used effectively

How can coordinated collection development work for highly specialized organizations/collections?